Helpful Information and Updates
The Registrar’s Office administers final examinations for the fall and winter terms. Examinations during the summer terms are managed by the individual faculty member.
The Registrar’s Office administers final examinations for the fall and winter terms. Examinations during the summer terms are managed by the individual faculty member.
Scheduled Final Examinations
The Provincial Government of Nova Scotia has advised that organizations and businesses must practice social distancing of two metres (or six feet) and keep gatherings below 150 or much smaller if possible. After careful consideration, we have decided to cancel all face to face scheduled final examinations. Course instructors will be making alternate arrangements for final assessments and these will be communicated to students (please see the link below for the exam schedule).
Exam Schedule (updated March 2, 2021)
Seating Plan (n/a)
Students registered with Accessibility Services who require exam accommodations must contact Accessibility Services by March 15th. Requests submitted after the 15th of March cannot be taken into consideration.
Final Exam Accommodation Request Form (opened February 9, 2021)
If you miss an examination, you must inform the Registrar’s Office by completing the Missed Exam Report (link below) within 48 hours of the missed examination and provide valid supporting documentation to the Registrar’s Office.
If you are unable to complete the final assessment (as indicated by your course instructor), please contact your course instructor directly via email to discuss arrangements for completing your course.
Missed Exam Report (link will be opened in April)
Please email any questions to exams@msvu.ca
If a final examination is cancelled due to a documented power outage, the Registrar’s Office will reschedule the cancelled examination in collaboration with the course instructor as soon as possible after the original examination.
If a final examination is impacted by an unexpected wide-spread power outage while the examination is in progress, a course instructor must advise the Registrar’s Office if a full or partial sitting of the scheduled examination must be rescheduled. Registrar’s Office staff will work collaboratively with the course instructor to reschedule the exam (full or partial) as soon as possible after the original examination.
If a final examination is impacted by an unexpected localized power outage while the examination is in progress, a student must advise the course instructor by email and the Registrar’s Office (exams@msvu.ca) as soon as possible. A student will be required to provide evidence (NS Power -confirmation of power disruption) of the power outage. If appropriate, Registrar’s Office staff will work collaboratively with a course instructor to reschedule the exam (in full or partial) as soon as possible after the original examination.
An exam conflict is when you have
An exam conflict form must be completed and submitted to the Registrar’s Office prior to the deadline.
Complete the Exam Conflict Form and submit by March 15th for April exams and November 15th for December exams. Please note that documentation may be required. Once the form has been completed, you will receive an email confirming it has been successfully received. If you do not receive an email confirmation, please contact the Registrar’s Office immediately.
Exam Conflict Form (opened February 9, 2021)
Due to the present situation surrounding COVID-19, all external exams are suspended until further notice. Please check back for further information.
The standard charge for invigilation services (payable by cash, credit or debit on exam day) are:
As per the invigilator agreement between you and your home institution, you may also be responsible for the cost of postage or courier fees.
*fees may vary
To request an exam time please email exams@msvu.ca and include the following information:
You will receive a confirmation email with the exam date and time and any necessary instructions once we have booked your exam.
It is your responsibility to ensure that your exam is delivered here.
You must arrange for exam materials to be delivered to the Functional Analyst at:
Registrar’s Office
Mount Saint Vincent University
ATTN: Functional Analyst
Room 207, 166 Bedford Highway
Halifax, NS B3M 2J6
Fax: (902) 457-6498
Or by email to exams@msvu.ca
A day or two before your exam day, contact the office to ensure that your exam has arrived from the other institution. On the day of your exam, you must arrive 15 minutes prior to your scheduled start time and report to the location indicated in your confirmation email. View campus map
We require government or institution-issued photo identification (driver’s license, passport, student ID card) and some institutions require us to view two pieces of identification. If you are writing an external exam at our test centre, please check with your home institution and come prepared.
Still have questions? Please feel free to email exams@msvu.ca
Due to the present situation surrounding COVID-19, all students at a distance should be in touch with their course instructor(s) regarding final assessments in your course(s). All face-to-face examinations have been cancelled. Many proctor sites across the country are closed. Course instructors will be making alternate arrangements for final assessments and these will be communicated to students by course instructors and on the Final Exam Schedule.
Only students who reside 100km away or more from the Mount may write at an approved proctor site. All other students must write their examinations at Mount Saint Vincent University as scheduled.
Approved proctor sites are located at accredited universities and colleges across Canada. Check the list of Approved Proctor Sites by Province to determine the most convenient location for you.
Approved sites are also available outside of Canada. Please note that depending on your location, you should plan for travel time to an approved proctor site. All examinations must be written at an approved site.
Once you have contacted one of the approved proctor sites and booked your exam with them, complete the Proctor Site Request Form. This form must be submitted within TWO WEEKS from the first day of the fall and winter terms and ONE WEEK for summer session 1 and 2. Mount Saint Vincent University reserves the right to reject proctors it deems inappropriate.
Please be aware that university policy prohibits students from writing an exam before the regularly scheduled date and time. The rule regarding students not writing prior to the regularly scheduled date and time, is stated in the undergraduate academic calendar, item 2.2.21. Examination Policy.
Submit the proctor site request form every term as this information may change from term-to-term. Failure to provide up-to-date proctor information may result in not being able to write your exams. All midterm and final examinations are required to be proctored. Please send an email to exams@msvu.ca to confirm your information as approved proctor sites do change.
All proctor site request forms are screened by the University to ensure compliance with our examination policies. Exams will be sent to your approved proctor in time for you to write on the scheduled date and time. You are responsible to confirm your proctor arrangement prior to your exam date to ensure everything is in order.
It is expected that you will use the same proctor for the entire term. We understand that sometimes this is not possible. If you are not able to use the same proctor please email exams@msvu.ca with a brief explanation as to your situation.
All exams must be written on the date and time stated in your syllabus. No examination can be written prior to the scheduled date and time. Proctors will return all exams not written as scheduled. If you are unable to write on the scheduled date, contactmailto:exams@msvu.ca
Do I contact an approved proctor site or does your office?
Students are responsible for contacting and securing a proctor that is able to accommodate your exams. Once you have made the necessary arrangements to write with a proctor, you are required to fill out our online Proctor Request Form. This form provides us with information needed to send your exam to you proctor. Students are responsible for any fees charged by the proctor.
Under no circumstance may you write any proctored exam or test before the regularly scheduled date and time.
We understand that not all proctor sites are available at the required time of writing. If you find yourself in this situation, please contact your proctor to find out what their next available timeslot would be and email exams@msvu.ca with this information. Any change to an exam date and/or time must first be approved by our office.
It is expected that you will use the same proctor for the entire term. We understand that sometimes this is not possible. If you are not able to use the same proctor please email exams@msvu.ca with a brief explanation as to your situation.
Yes, as this information does not carry over from term to term, you will be required to submit a new proctor request form each term.
Only students living 100km or more from campus may write with a proctor. All other students are expected to come to campus to write their exams.
Our approved proctor list contains the most commonly used and approved proctor sites; however, it does not include all approved proctor sites.If you’re wondering if the proctor site you would like to use is approved by the Mount, please email exams@msvu.ca
Admissions – admissions@msvu.ca
Exams – exams@msvu.ca
Financial Aid – financial.aid@msvu.ca
Registration – registration@msvu.ca
Student Works – studentworks@msvu.ca
Transcript Requests – transcripts@msvu.ca
Phone: 902-457-6117 or 1-877-733-6788
Fax: 902-457-6498
Registrar’s Office & Service Counter
Evaristus Hall, Room 204 & 207
Hours
Monday to Friday
August 20 to May 31 – 8:30am – 4:30pm
June 1 to August 17 – 8:30am – 4:00pm