Now that you have submitted your online application and paid your application fee, you need to submit your supporting documents to complete your application file.

Please note that your application is only complete when all your supporting documents have been received by the University and your application fee is paid. As a best practice, you should start your application a minimum 3 to 4 weeks before the application deadline to allow enough time for your documents to arrive in our office by the deadline.

Within five business days after the submission of your online application form, and payment of your application fee, you will receive an email with your student number, username and password.  This information will allow you to log on to your MSVU account to upload your supporting documents and to request references.  While you wait for your account to become active, you should request your official transcripts.

Note: Document upload and document status check are not available between 1:55am and 6:00am AST (extended window on Thursdays and Fridays of 1:55am and 8:00am AST) during nightly backups and system maintenance.

The following steps will guide you through the process of submitting your supporting documents.

Note: If you are applying to more than one graduate program, please contact graduate@msvu.ca for more information, before submitting supplemental documents.  

Step 1: Request Official Transcripts

A transcript is official only if it comes directly from the issuing institution to MSVU’s Registrar’s Office.

Official, hard copy transcripts can be mailed to:

Registrar’s Office
Mount Saint Vincent University
166 Bedford Highway
Halifax, Nova Scotia B3M 2J6
CANADA

Official, digital transcripts can be shared through MyCreds or emailed directly from the issuing institution to graduate.documents@msvu.ca.

Step 2: Request References

When choosing an Academic or Professional reference, select someone who knows you well and can provide an evaluation of your ability to successfully undertake graduate level studies. Academic references should come from a post-secondary professor or instructor. Professional references should come from an individual who has worked with you in a supervisory role.

Contact your intended referee(s) with the request for a reference and receive their agreement to do so on your behalf BEFORE you submit their information in the reference request form (below). Make sure to include the following required information in your request:

1.       Your full name

2.       Your MSVU Student ID #

3.       The program you are applying for

4.       Application deadline

PLEASE NOTE: You are responsible for sending your referee(s) a reference request via the online form and for following up with your referee(s) to ensure that they have received the email reference request and that have submitted the reference on your behalf before the application deadline. The reference request email will be sent from graduate.documents@msvu.ca with the subject line “Reference Letter Request for (Applicant Name)”. The email may go to their spam or junk mail folders so they may also need to check these folders.

Complete the reference request via the online form early to allow referees to submit their recommendation by the deadline.

Within five business days after the submission of your online application and payment of your application fee, you will receive and email with your MSVU student ID #, username and password. Your MSVU student ID #, username and password are required to complete the next step.

COMPLETE REFERENCE REQUEST FORM. 

Step 3: Upload Supporting Documents

Within five business days after the submission of your online application and payment your application fee, you will receive an email with your MSVU Student ID number, and your username and password.  Use your username and password to upload other supporting documents in our Self-Service system.

Please note: if you are a current MSVU student (or employee) or if you have previously applied to MSVU, you may not receive new log in information. If this is the case and you do not recall your login information, please contact IT&S directly at helpdesk@msvu.ca for further information.

The supporting documents required to complete your application file vary by program. Please refer to the graduate application checklist for your program for the list of supporting documents to be included with your application.

For more information about what the documents needed for the Graduate Application should look like, visit the Graduate Supplementary Document Description page.

All supporting documents need to be in pdf format for upload.

Note: Document upload and document status check are not available between 1:55am and 6:00am AST (extended window on Thursdays and Fridays of 1:55am and 8:00am AST) during nightly backups and system maintenance

Upload supporting documents.

Step 4: Check Status of Supporting Documents

Your application is only complete when all your supporting documents have been received by the University. As a best practice, you should start your application about a minimum of 3 to 4 weeks before the application deadline to allow enough time for your documents to arrive in our office by the deadline.

It is your responsibility to ensure that all required documents are received by our Registrar’s Office by the application deadline, or your application will not be considered for admission.

Check supporting documents status.