Policies & Guidelines for Conducting Research with Human Participants

Note: An updated version of the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS2) was released in August 2019. The UREB is in the process of updating the university policies and procedures to reflect these updates/changes.


At Mount Saint Vincent University (MSVU), all research with human participants must adhere to the ethical guidelines presented in the TCPS2 as well as any policies and/or procedures developed by the UREB for the Mount Community. This includes research conducted by all faculty (both full and part-time), post-doctoral fellows, graduate and undergraduate students, external and visiting researchers, and staff engaged in research under the auspices of the university. The intent of these policies and procedures is to develop and support the highest level of ethical standards possible. It should be recognized that, just as research methods evolve, the ethics review process evolves. Therefore, this document should be seen as a reference point that will be altered as necessary to maintain adherence to ethical practices for all involved in research activity. Researchers are asked to contact us with any questions/concerns or to ensure they have the current versions of the documentation. The guiding ethical principles outlined in the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans inform our policies and procedures. These principles include, but are not limited to, respect for persons, concern for welfare, and justice.

MSVU Policies Concerning Research with Human Participants

REB.POL.001 – University Research Ethics Policy  March 2012: Click for document

REB.POL.002 – UREB Terms of Reference (Senate By-Law 14.13) September 2013: Click for document

REB.POL.003 – University Research Ethics Compliance Policy June 2012: Click for document

MSVU Standard Operating Procedures Concerning Research with Human Participants

Ethics Administration

REB.SOP.001 – Scope  – July 2021: Click for document

REB.SOP.102 – Membership – July 2021: Click for document

REB. SOP.103 – REB Training and Education – July 2021: Click for document 

REB.SOP. 104 – Management of REB Office Personnel – July 2021: Click for document

REB. SOP.105A – Conflict of Interest – REB Members and REB Office Personnel-  July 2021: Click for document

REB. SOP.105B – Conflict of Interest – Researcher  –  July 2021: Click for document

REB.SOP.105C – Conflict of Interest – Organization – July 2021: Click for document

REB.SOP.106 – Signatory Authority – July 2021: Click for document

REB.SOP.107 – Uses and Disclosure of Personal Information – July 2021: Click for document

REB.SOP.108 – SOP Maintenance – July 2021: Click for document

REB.SOP.109 – Addendum for US-Regulated Research – July 2021: Click for document

REB.SOP.110 – Departmental Research Ethics Boards (DREBs) – July 2021: Click for document

REB Organization 

REB.SOP.201 Composition of the REB – September 2021: Click for document 

REB.SOP.202 Management of REB Membership – September 2021: Click for document 

REB.SOP.203 Duties of REB Members – September 2021: Click for document

REB.SOP.204 REB Personnel as REB Members – September 2021: Click for document 

REB Functions and Operations

REB.SOP.301 REB Submission Requirements – Document Review – September 2021: Click for document 

REB.SOP.302 REB Meeting Administration – September 2021: Click for document 

REB.SOP.303 Documentation and Document Management – September 2021: Click for document 

REB Review of Research

REB.SOP.401 Delegated Review – September 2021: Click for document

REB.SOP.402 Initial Review Criteria for REB Clearance – September 2021: Click for document

REB.SOP.403 REB Review Decisions – September 2021: Click for document

REB.SOP.404 Ongoing REB Review – September 2021: Click for document

REB.SOP.405 Continuing Review – September 2021: Click for document

REB.SOP.406 Completion of Research – September 2021: Click for document

REB.SOP.407 Suspension or Termination of REB Clearance – September 2021: Click for document

REB Review of Research Requiring Special Consideration

REB.SOP.501 REB Review During Publicly Declared Emergencies – September 2021: Click for document

REB.SOP.502 Resumption of F2F Research – September 2021: Click for document

REB Communication, Notification and Reporting

REB.SOP.601 Communication – Researcher – September 2021: Click for document

REB.SOP.602 Communications – Research Participants – September 2021: Click for document

Informed Consent

REB.SOP.701 Free and Informed Consent – September 2021: Click for document 

REB.SOP.703 Consent Updates and Ongoing Consent – September 2021: Click for document

Responsibilities of Researchers

REB.SOP.801 Researcher Qualifications and Responsibilities – September 2021: Click for document

Quality Management

REB.SOP.901 Quality Assurance Inspections – September 2021: Click for document

REB.SOP.902 External Inspections or Audits – September 2021: Click for document

REB.SOP.903 Non-Compliance – September 2021: Click for document

MSVU Guidelines Concerning Research with Human Participants

Confidentiality Agreement REB.TMPL.001 May 2020: Click for document

Confidentiality Agreement REB.TMPL.002 May 2020: Click for document

Audio Consent REB.TMPL.003 May 2020: Click for document

Audio Consent REB.TMPL.004 May 2020: Click for document

Video Consent REB.TMPL.005 May 2020: Click for document

Video Consent REB.TMPL.006 May 2020: Click for document

Photo Consent REB.TMPL.007 May 2020: Click for document

COVID-19 Risks and Contact Tracing for In-Person Research Studies REB.TMPL.008 July 2021: Click for document

Guidance and Information

REB.INFO.001 – REB Glossary of Terms – July 2021: Click for document 

REB.INFO.101 – Application of US Regulations – September 2021: Click for document