Policies & Guidelines for Conducting Research with Human Participants

At Mount Saint Vincent University (MSVU), all research with human participants must adhere to the ethical guidelines presented in the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS) as well as any policies and/or procedures developed by the University Research Ethics Board (UREB)  for the MSVU research community. This includes research conducted by all faculty (both full and part-time), post-doctoral fellows, graduate and undergraduate students, external and visiting researchers, and staff engaged in research under the auspices of the university. The intent of these policies and procedures is to develop and support the highest level of ethical standards possible. It should be recognized that, just as research methods evolve, the ethics review process evolves. Therefore, the TCPS and UREB-developed documents are living documents and should be seen as a reference point that will be altered as necessary to maintain adherence to ethical practices for all involved in research activity. Researchers are asked to contact the UREB with any questions/concerns or to ensure that they have the current versions of the documentation. The guiding ethical principles outlined in the TCPS inform our policies and procedures. These principles include, but are not limited to:

  • Respect for persons
  • Concern for Welfare
  • Justice

MSVU Policies Concerning Research with Human Participants and/or their Data

REB.POL.001 – University Research Ethics Policy – October 2020: Click for document

REB.POL.002 – UREB Terms of Reference (Senate By-Law 14.13) – February 2020: Click for document

REB.POL.003 – University Research Ethics Compliance Policy – November 2018: Click for document

RESO.POL.001 – Policy on Responsible Conduct of Research – October 2020: Click for document

CRP.POL.003 – Conflict of Interest in Research Policy – October 2020: Click for document

MSVU Standard Operating Procedures Concerning Research with Human Participants

Ethics Administration

REB.SOP.101 – Authority and Purpose- July 2021: Click for document

REB.SOP.102 – Research Requiring REB Review- July 2021: Click for document

REB. SOP.103 – Training and Education of REB Members and REB Office Personnel- July 2021: Click for document 

REB.SOP. 104 – Management of REB Office Personnel – July 2021: Click for document

REB. SOP.105A – Conflict of Interest – REB Members and REB Office Personnel-  July 2021: Click for document

REB. SOP.105B – Conflict of Interest – Researcher  –  July 2021: Click for document

REB.SOP.105C – Conflict of Interest – Organization – July 2021: Click for document

REB.SOP.106 – Signatory Authority – July 2021: Click for document

REB.SOP.107 – Uses and Disclosure of Personal Information – July 2021: Click for document

REB.SOP.108 – SOP Maintenance – July 2021: Click for document

REB.SOP.109 – Addendum for US-Regulated Research – July 2021: Click for document

REB.SOP.110 – Departmental Research Ethics Boards (DREBs) – July 2021: Click for document

REB Organization 

REB.SOP.201 Composition of the Board- September 2021: Click for document 

REB.SOP.202 Management of the Board – October 2021: Click for document 

REB.SOP.203 Duties of REB Members – September 2021: Click for document

REB.SOP.204 REB Office Personnel Serving as REB Members – September 2021: Click for document 

REB Functions and Operations

REB.SOP.301 REB Submission Requirements and Document Review – September 2021: Click for document 

REB.SOP.302 REB Meeting Administration – September 2021: Click for document 

REB.SOP.303 Documentation and Document Management – September 2021: Click for document 

REB Review of Research

REB.SOP.401 Delegated Review – September 2021: Click for document

REB.SOP.402 Initial Review Criteria for REB Clearance – September 2021: Click for document

REB.SOP.403 REB Review Decisions – September 2021: Click for document

REB.SOP.404 Ongoing REB Review – October 2021: Click for document

REB.SOP.405 Continuing REB Review – September 2021: Click for document

REB.SOP.406 Completion of Research – September 2021: Click for document

REB.SOP.407 Suspension or Termination of REB Clearance – September 2021: Click for document

REB.SOP.412 Reconsideration of REB Decisions and Appeal Process –  March 2022: Click for document

REB Review of Research Requiring Special Consideration

REB.SOP.501 REB Review During Publicly Declared Emergencies – September 2021: Click for document

REB.SOP.502 Resumption of F2F Research – June 2022: Click for document

REB.SOP.504 Scholarly Review – March 2022: Click for document

REB Communication, Notification and Reporting

REB.SOP.601 Communication – Researcher – September 2021: Click for document

REB.SOP.602 Communications – Research Participants – September 2021: Click for document

Informed Consent

REB.SOP.701 Free and Informed Consent – September 2021: Click for document 

REB.SOP.703 Consent Updates and Ongoing Consent – September 2021: Click for document

Responsibilities of Researchers

REB.SOP.801 Researcher Qualifications and Responsibilities – September 2021: Click for document

Quality Management

REB.SOP.901 Quality Assurance Inspections – September 2021: Click for document

REB.SOP.902 External Inspections or Audits – September 2021: Click for document

REB.SOP.903 Non-Compliance – September 2021: Click for document

MSVU Guidelines Concerning Research with Human Participants

Confidentiality Agreement REB.TMPL.001 May 2020: Click for document

Confidentiality Agreement REB.TMPL.002 May 2020: Click for document

Audio Consent REB.TMPL.003 May 2020: Click for document

Audio Consent REB.TMPL.004 May 2020: Click for document

Video Consent REB.TMPL.005 May 2020: Click for document

Video Consent REB.TMPL.006 May 2020: Click for document

Photo Consent REB.TMPL.007 May 2020: Click for document

COVID-19 Risks and Contact Tracing for In-Person Research Studies REB.TMPL.008 June 2022: Click here for document 

Guidance and Information

REB.INFO.001 – REB Glossary of Terms – June 2021: Click for document 

REB.INFO.101 – Application of US Regulations – September 2021: Click for document 

REB.INFO.301 – Visitors to REB Meetings – March 2022: Click for document

REB.INFO.400 – Categories of Review by Application – March 2022: Click for document

REB.INFO.401 – Faculty & Staff Submission Process – March 2022: Click for document

REB.INFO.402 – Graduate Student Submission Process – March 2022: Click for document

REB.INFO.403 – Undergraduate Student Submission Process – March 2022: Click for document

REB.INFO.404 – Ongoing Ethics Review Guidance – March 2022

REB.INFO.405 – Modification Request – May 2022

REB.INFO.406 – Revisions and Clarifications – May 2022

REB.INFO.501 – Current Human Research Participant F2F Status (COVID-19) – June 2022: Click for document

REB.INFO.502 – Researcher Procedures for Resuming F2F Research – June 2022: Click for document

REB.INFO.506 – Use of Bonus Points as Participant Incentives – March 2022: Click for document