Student Guide to Arts & Science Internship Program
The Student Guide to Arts &
Science Internship Program is designed to guide you through the internship
process as easily as possible - to maximize your understanding and minimize
your stress. The Student Guide to Arts & Science Internship Program
includes a wide variety of practical information, which will answer many of
your questions as you begin the internship program. Download the Student Guide to Arts & Science Internship Program »
Deferral Policy
Students are not eligible to defer
the internship to a future semester. Students who are not successful in
securing an internship, or are not able to fulfill the requirements of the
internship program, are required to withdraw from the internship program.
Withdrawal fees and grades in accordance to the withdrawal fee policy will
apply.
Required Self-Directed Job Search Policy
Definition
of Self-Directed Job Search
The Required Self-Directed Job Search is assigned to a student when they
decline three internship job opportunities.
The Self-Directed Job Search policy requires students to secure a position
through a Self-Directed Job Search. Students who complete a Self-Directed Job
Search will develop their job search skills and secure an internship through
their own job search. If a student finds an internship through their own job
search, they must have it approved by the Co-op Office before accepting the
internship job offer. To ensure a position meets the academic requirements for
an internship, the student must provide in writing from the employer the
following information:
• a job description;
• start and end dates that reflect a work term of at least 13
weeks;
• confirmation that the student will work at least 35 hours
per week;
• salary; and
• supervisor’s contact information.
Terms and Conditions
Terms and Conditions for the Arts
and Science Internship Program were developed to comply with FOIPOP (Freedom of
Information and Protection of Privacy). Terms and Conditions are an agreement
by you to participate fully in the internship process.
Terms
and Conditions document»
Financial Information
Interns pay their internship tuition
fees as by the last business day of the second month of the work term.
This date is Friday, June 30 for the summer 2020 term.
The tuition assessment schedule
applies to students who withdraw from the internship program. There would be no
change to the current assessment of tuition fees for students who honour the
commitment to the internship program. Tuition
Assessment Schedule» (.pdf).
Withdrawal from the Internship Program
Depending on the time of withdrawal
from the internship program, the following situations may occur:
- tuition fees may be assessed for any withdrawal from
the internship program according to the withdrawal fee policy;
- withdrawal from the internship program prior to a job
offer being accepted will result in a “W” for the internship and a
withdrawal fee according to the withdrawal policy;
- withdrawal from the internship program if the student
is not successful in securing an internship will result in a “W” for the
internship and a withdrawal fee according to the withdrawal policy;
- once a job offer is accepted, withdrawal without
permission will result in an “F” for the internship and full tuition fees
will apply according to the withdrawal policy; and
- if a student fails to complete the internship
requirements, an “F” will result for the internship and full tuition fees
for the internship according to the withdrawal policy.
For more detailed information, refer to Terms and
Conditions and the Student Guide.
Career Connects
Career Connects is an online information system where you can review internship job postings, submit
application packages for jobs you want to apply for, sign-up for interviews,
receive and accept internship job offers, see up-to-date information about the
status of jobs you’ve applied for and accept the Internship Terms &
Conditions document.
Posting Process
- Read each posting carefully.
- Be open to opportunities. In order to maximize job
postings you must be open to applying for positions within various
locations and within various types of organizations.
- Ensure that your Terms & Conditions for the
Arts and Science Internship Program has been accepted via Career Connects. You will not be able to apply for positions until it is accepted.
- Cover letter and resume packages must be submitted via Career Connects unless otherwise stated on the job posting.
- Employers may also ask for:
- Writing / Work samples;
- Transcripts (generally unofficial copies are
acceptable);
- Application forms; and/or
- Security / reliability check (these occur most often
with positions within the federal government).
- You generally have 4-5 business days to apply for
positions.
- Application deadline is 12Noon.
- Jobs will be posted online. An email will be sent out
to you before the first job posting date in January with information about accessing the job postings via Career Connects.
- Make sure to check Career Connects daily because jobs will be posted on an on-going basis.
- Full employer contact information for your
cover letters will be included with the job posting on Career Connects.
Interview Process
- Check your e-mail account on a daily basis once
interviews start. If you are selected for an interview, you will receive an email through Career Connects prompting you to log onto the system and select and interview time slot.
- If you are selected for an interview, you will need to sign up for an interview time slot on Career Connects. Interview sign up is first come, first served in terms of available time slots. It is really important to make sure that you note all relevant details related to your interview such as: date, time, location, interviewer, etc.
- Failure to sign up for an interview by 9AM the business
day prior to the scheduled interview, will count as a missed deadline, and
your name will be removed from the interview list.
- Interviews can only be changed if there is a conflict
with mid-term or final exams. Other schedule conflicts must be handled by
students. The Co-op Office can provide you with the contact information of
other students being interviewed so you can try to re-arrange your
interview time.
- Interviews will begin on: Wednesday, February 5, 2020 – onward until all students are secured
- Study break is Monday, February 17 to Friday,
February 21, 2020. Please note: there may be interviews the Friday
before and the Monday after the break.
Direct Offers
- Direct offers apply to all internship students starting at 3pm on Friday, February 7, 2020. An employer can submit their
completed job offer via Career Connects as fast as minutes after the interviews
are over or up to a few days later because they may want to review writing
tests, complete reference checks, or interview students from other universities.
- When you receive a job offer, you will be notified via email from Career Connects. You will have 24 business hours to accept or decline the job offer. If you do not accept or decline the offer within the 24 hour time frame, the offer will be released to the next ranked student and will be counted as a missed opportunity.
- Once you accept a job offer you are committed to that position. You cannot make the request to switch jobs if something that you see as being "better" comes up later.
- Students can decline a maximum of two opportunities. If you accept a position, the Co-op Office will cancel all outstanding interviews on your behalf.
- Interviews begin on Wednesday, February 5 with the peak period of interviews between February 5 - 7, 2020. Job offers will begin at 3pm on Friday, February 7. Interviews and job offers will be ongoing starting Monday, February 10, 2020.
- The interview and job offer process will continue for arts & science interns until Friday, April 24, 2020. Interns who do not secure a work term before the final business day of final exams (Friday, April 24) will be required to withdraw from the internship program.
Storm Policy
Unless radio stations or the
University website state otherwise, the Mount is open for business. For
information on policies and up-to-date class cancellations, visit the University's
Weather Centre ».
- If you have an interview scheduled, call the Co-op
Office to see if it will go ahead.
If there is a closure on a PD Day, drop by the
Co-op Office the day after to see what decision has been made about the missed
PD.