NOTE: Banner images should be placed in this first content block and should be at least 720px wide.

CostFree to Mount students, staff, faculty, and alumniFree to everyone
Operating SystemWeb-based; operating system-independent

Specific versions of Firefox; use on a single computer or removable storage device.

Synchronization of Zotero libraries via Zotero server.

Zotero is not recommended for computers shared by more than one person.

Database/Record StructureRefWorksZotero
Export/Share data among other citation management programsYesYes
Maximum # of records per library or folderUnlimited

Zotero does not post any maximum limits though. The support forum indicates that you shouldn't notice a slowdown up to about 5,000–10,000 items

Maximum record size

Notes and Abstract fields limited to 1 gigabyte.

PDF attachments limited to 100mb (unlessyou have contacted the Systems Librarian to increase size).

Zotero does not post any record size limits though. The support forum indicates that your entire library can be as large as  20 or 30 GB

PDF: Each Zotero user is given 100 MB of free Zotero File Storage, with larger storage plans available for purchase from Zotero.

Maximum # of fields (e.g. author, title)

Pre-defined: 51

Custom fields: 15

Maximum # of reference types (e.g. journal, book)

Pre-defined: 31

User-defined: None

Pre-defined: 33

User-defined: None

Read Only capabilityYes. Yes
Editing/Entry of InformationRefWorksZotero
Search and ReplaceYes.No.
Global editCan globally add/replace termsNo.
Auto completion of dataYes, for author(s), keyword(s), and journal titleYes, for author(s), journal title, tags
Spell CheckNo.Yes. Use the Firefox built-in spell checker from within Zotero
Duplicate detectionYes.When synching libraries, not within a library
Authority listsYes, authors, keywords, and journal titles automatically generatedYes, authors, journal titles, and tags automatically generated
Automatic journal abbreviation listsNone.None.
Support of special characters

Unicode compliant.

Unicode compliant.
Link to PDFs or other materials
  • OpenURL compliant. Automatically uses the Mount Library Find It links.
  • Attach files to records. Max. 20MB/attachment. Default attachment storage of 100MB/account. (contact the Systems Librarian to increase size).
  • "Links field" for files via manual entry of absolute path.
  • OpenURL compliant. Must configure Zotero to use the Mount Library Find It links.
  • Add attachments and/or Web snapshots
  • Each Zotero user is given 100 MB of free Zotero File Storage, with larger storage plans available for purchase from Zotero.
Retrieve PDF citation data Queries Google Scholar database for matches. Mixed success
Full Text PDF search Yes, with third-party software
Sort capabilitesSelected fields. Results of a search are automatically ranked by relevanceAny information category
Boolean AND, OR, NOTYes.Is, Is Not, Contains, Does Not Contain.
Field SearchYes, by selected fieldsYes, by any field
Advanced SearchYes. Includes embedded truncation (excluding Descriptor field terms)Yes. All fields
Direct Search of Online Catalogs/DatabasesYes.Automatic capture
Search Across Multiple Folders/GroupsYes.Yes.
Authority list browseAuthor, Keyword, Journal TitleYes. Author, Publication,Tags
Save search strategiesYes.Yes.
Importing DataRefWorksZotero
Filters for importing from online databases

Yes. List of database vendors.

Others available on request.

  • Imports wikis, websites, and databases
  • Web snapshot retains the presentation of a particular web page
Edit or create filtersNo.No.
Use of Direct Export FeatureYes. ListYes. List
Word Processor CompatibilityRefWorksZotero
Work within a word processor to create formatted bibliographies, in-text citations, and footnotes.
  • Write N Cite plug-in for MS WORD. See MS WORD and browser compatibility,
  • LaTex through BibTex
  • On-line/Cite View for all platforms, browsers, and word processors.
  • Word, Open Office, Google Docs
  • LaTex through BibTex
Can you insert references manually and then automatically generate formatted bibliographies, in-text citations, and footnotes?Yes. Yes.
Creating BibliographiesRefWorksZotero
Automatically create a formatted bibliography, footnotes, and in-text citation.Yes. Styles ListYes. Styles List
Edit or create stylesYes.

Yes, if you know Citation Style Language (CSL)

Convert EndNote styles

Create a bibliography as a file within citation manager
  • Word for Windows 2000 or later
  • Word for Mac 98 or later
  • HTML
  • Rich Text Format (RTF)
  • Plain Text
  • XML
  • Open Office
  • HTML
  • Rich Text Format (RTF)
  • Open Office
  • Plain text
Create a Subject Bibliography (Create a list of references grouped by subject or other data field)No.No.
Create a formatted list of figures, charts, etc.No.No.
Special FeaturesRefWorksZotero
Collaboration features

RefWorks account:

  • Multi-user access
  • Simultaneous editing of an account
  • Offers read-only access of the same data.


  • Share their database (or folders) with members of their own institution and globally with any researcher having Internet access. 
  • Create public and private groups
  • Automatic synchronization of collections among multiple computers.
Mobile Device Application RefMobile - for mobile and smart phones, PDAs. Store your collection on the Zotero server. Use your browser to view your collection

Export records to:

  • Refworks format
  • RIS
  • Backup/Restore feature for sharing library, folders, and custom output styles

Export records to:

  • Zotero format
  • RIS
  • BibTeX
  • Refer/BibIX
RSS Feeds
  • Integrated RSS feed reader
  • Create RSS feeds from a folder or database of references and published via RefShare.