Normally examinations are not scheduled for graduate level courses. Should an examination be scheduled the following regulations apply.
- An examination will normally be required for every course at the undergraduate level taught at the University.
- There will be an examination period at the end of each term during which all examinations will be written as scheduled by the Registrar’s Office. Instructors may not schedule examinations outside of this examination period including the reading day.
- The value of the examination must be at least 30 percent of the work of the term, the exact value of each examination to be determined by the instructor in consultation with the department.
- An examination must never provide more than 70 percent of the total mark for a course.
- With the exception of Practica, Co-op and Internships, all students, including those in labs and pass/fail courses, must receive written feedback from instructors before the deadline for withdrawing without academic penalty.
- The form of the examination—oral, multiple choice, open book, essay, etc.—will be the prerogative of the instructor in consultation with the department.
- Exemptions for giving an examination in a course are subject to departmental policy on examinations and reporting. If a course is exempt from examination, this must be stated in the course outline, and the Registrar’s Office must be informed of the exemption.
- No tests will be held nor assignments made due during the final two weeks of any academic term unless these tests and formal assignments are included on the course outline distributed at the beginning of each academic term. Examination scheduling is covered in items 2 and 7 above.
- Grades for all courses having examinations must be received in the Registrar’s Office five days after the scheduled examination day.
- Students are cautioned to not make travel arrangements until exams are completed during the examination period as end of term travel plans are not a valid reason to miss an examination.
- Students are not permitted to write examinations prior to the regularly scheduled examination for their class.
- Students writing final examinations for distance courses offered through Distance Learning and Continuing Education (DLCE) who live within 100 km of the Mount must write their examination(s) on campus during the scheduled time.
General Exam Rules for Students
- Nothing may be taken to the student’s seat except materials authorized for the examination.
- Anything which is not authorized by the instructor or chief proctor must be left at the front of the examination room. Such items include (but are not limited to) jackets, backpacks, textbooks, notes, and purses.
- Unauthorized computing, data storage, and communication devices must be turned off and left at the front of the examination room.
- In the case of open-book exams, students will be permitted to have material at their seats that has been pre-authorized by their instructor.
- Calculators may be used only at the discretion of the instructor.
- With the exception of clear plastic water bottles with no writing on them, food and beverages are not permitted in the examination room.
- Students are not permitted to wear brimmed hats while writing exams.
- There will be no talking in the examination room.
- Students must display their valid Mount Saint Vincent University Student ID Card during each exam.
- Students may begin their exams as soon as they are seated; however, shortly after they begin their exams, a sheet will be circulated on which they must write their name beside the appropriate seat number.
- No student may leave the examination room during the first twenty minutes of the exam. Latecomers will be admitted to the examination room only during the first twenty minutes.
- Students requiring assistance should raise their hands and not leave their seats.
- When students have finished their exam, they should write their row and seat number on the cover of the examination booklets, hand their exams to one of the proctors and sign the attendance sheet for their course. Students may be required to show their valid Mount Saint Vincent University Student ID Card at this time.
- Students found communicating with one another in any way or under any pretext; having unauthorized books, papers, electronic computing devices, data storage, or communication devices in view, even if their use is not proved; or found cheating in any way will be reported by the Chief Proctor to the course instructor and the Registrar’s Office. Procedures for Academic Offenses will be followed.
- If a student misses an examination due to illness, she/he must inform the Registrar’s Office within 48 hours of the missed examination and submit a medical certificate from a physician, directly to the Registrar’s Office.
Exam ConflictsIf a student has overlapping exam times, a work commitment that can not be changed, or is scheduled to write three exams in three consecutive writing times, an exam conflict should be reported to the Registrar’s Office. Documentation may be required.