Mount Saint Vincent University Library Collections Overview


As of 2013, the Library provides access to approximately 272,000 print monograph and serial volumes,2,035 audio-visual materials, and 42,512 microform units. In addition the Library provides access to approximately 503,000 e-books with the Eighteenth-Century Collections Online (ECCO) and the Electronic Book Library (EBL) collections as the largest components. All print materials, a-v materials, and e-books are represented in the online public catalogue.

In 2012/2013 the Library purchased 395 print monographs and monograph series volumes for the collection; in addition 754 books were transferred to the Canadian Children’s Book Centre Collection. Mount Saint Vincent University is the Atlantic Canada repository for CCBC and receives two shipments each year to augment the collection.

The library maintains current subscriptions to 131 print periodicals and 10,284 electronic periodicals from Wiley, Springer, Science Direct, OUP, CUP etc. . In addition, the library provides access to full-text articles from close to 33,000 periodicals provided by aggregators such as Ebsco, ProQuest, JSTOR and Project Muse.


In 2013/2014 MSVU budgeted $585,000 for Library materials – 82% of the Library’s operating (i.e. non- fulltimesalary) budget. The total includes the core acquisitions budget, and a separate budget line to support CRKN National Site Licence, but does not include the Novanet consortium membership fee or endowment fund income

In 2012/2013 the Library committed 90% of the total acquisitions budget to electronic resources : e-journals, databases, e-books, and 10% to print monographs, dvds, and print journal subscriptions. (As recently as 2002/2003 the Library spent only 15.4% of its acquisitions budget on e-resources.)

Senate Policy on the Materials Budget:

On March 1, 1993 the Senate of Mount Saint Vincent University passed a motion that the library’s acquisitions budget, as a percentage of the operating budget of the University, be maintained at the Maritime Provinces average as reported to the Canadian Association of University Business Officers and published in the annual CAUBO Report

Mount Saint Vincent University Library

Overview of Procedures re: Acquisitions, Budget Allocations, Cancellations, and Discarding of Books


Faculty selectors may use the online order recommendation form or send their requests directly to the Library’s Collections Assistant or the Liaison Librarian assigned to their discipline.

With the loading of records for electronic books in the Novanet online public catalogue and the institution of Patron Driven Acquisition (PDA), more opportunities for ebook selection are available and more funds are used for the rental and purchase of ebooks. Short terms loans (STLs) represent the majority of expenditure by the Library on e-books.

The same trend towards increased electronic access is evident in our serials subscriptions. As of 2012/2013 the Library maintains a subscription list of 131 print journals. The Library provides electronic access to the full text of articles in 10,284 journals from publishers’ web sites and to the full text of articles in 33,000 journals to which there are links provided from online abstract and indexing services. A subscription to a print journal is maintained if there is no viable electronic equivalent, or full-text articles are only available after the embargo on recent volumes /issues expires, or there are features available in the print issues which are unavailable online.

Access to the majority of the subscriptions to electronic journals has been licensed under the University’s agreement with the Canadian Research Knowledge Network (CRKN), a partnership of 75 Canadian universities dedicated to expanding digital content for the academic research enterprise in Canada.

Budget Allocations

The Library allocation by discipline-based fund groups, each with a designated liaison librarian, was moved for adoption, initially as a 12 month pilot project, by the Senate Library Committee on September 22, 2006.

Five fund groups of equal size and weight, Humanities, Sciences, Social Sciences, Educational Studies and Business Studies encompassing 24 departments and programs, provide for print and electronic purchases, subscriptions and licenses. In addition to the five fund groups, there are four special grants designated for Library materials purchasing: Learning and Leading (multidisciplinary and interdisciplinary), Education, Education PhD, and Petro-Canada (women and gender studies).

Each University department and program chooses a member of its faculty to serve as a Library coordinator who will work with the liaison librarian to ensure that the curricular and research needs of the department or program are met within the constraints of the acquisitions budget, and that members of the department select according to the priorities set forth in the Faculty Handbook.


The Collections Assistant will notify the requestor if books or audio-visual materials are out of print or otherwise not available. As a general rule, print books duplicated in Novanet member libraries’ holdings or available as an e-book via PDA ,are not ordered unless such duplication is justified by the requestor and communicated to the Collections Assistant.


It is the goal of small university libraries to keep their collection up-to-date without increasing optimum space needs. This goal necessarily involves weeding. Throughout the year discarded material will be placed in a designated area in the Library’s Technical Services area for review by members of the University community who may request that a book be returned to the collection. Once the review is complete the books will be offered for sale once or twice yearly, donated to another library or organization (e.g. Better World Books), or discarded outright.

revised: September 24, 2013