Important Dates

Monday, January 18, 2021
Job postings begin for Arts & Science Interns

Tuesday, January 19, 2021
Ongoing postings begin for Arts & Science Interns – jobs will be posted online as received from employers

Monday, February 1, 2021
First application deadline for Arts & Science Interns

Wednesday, February 10 – Friday, February 12, 2021
First days of interviews

Friday, February 12, 2021
Job offers will begin at 3:00 PM for interviews held February 10 – February 12

Monday, February 15 – Friday, February 19, 2021
Study break – no interviews (please note, there may be interviews the Friday before and Monday after the break)

Monday, February 22 – onward
Interviews and job offers are ongoing throughout the term

Friday, April 23, 2021
Final day to secure a summer internship (withdrawal fees will apply)

Student Guide to Arts & Science Internship Program

The Student Guide to Arts & Science Internship Program is designed to guide you through the internship process as easily as possible – to maximize your understanding and minimize your stress. The Student Guide to Arts & Science Internship Program includes a wide variety of practical information, which will answer many of your questions as you begin the internship program. Download the Student Guide to Arts & Science Internship Program

Deferral Policy

Students are not eligible to defer the internship to a future semester. Students who are not successful in securing an internship, or are not able to fulfill the requirements of the internship program, are required to withdraw from the internship program. Withdrawal fees and grades in accordance to the withdrawal fee policy will apply.

 

Required Self-Directed Job Search Policy

Definition of Self-Directed Job Search

The Required Self-Directed Job Search is assigned to a student when they decline three internship job opportunities.

The Self-Directed Job Search policy requires students to secure a position through a Self-Directed Job Search. Students who complete a Self-Directed Job Search will develop their job search skills and secure an internship through their own job search. If a student finds an internship through their own job search, they must have it approved by the Co-op Office before accepting the internship job offer. To ensure a position meets the academic requirements for an internship, the student must provide in writing from the employer the following information:

• a job description;
• start and end dates that reflect a work term of at least 13 weeks;
• confirmation that the student will work at least 35 hours per week;
• salary; and
• supervisor’s contact information.

Terms and Conditions

Terms and Conditions for the Arts and Science Internship Program were developed to comply with FOIPOP (Freedom of Information and Protection of Privacy). Terms and Conditions are an agreement by you to participate fully in the internship process.

Terms and Conditions document»

Financial Information

Interns pay their internship tuition fees as by the last business day of the second month of the work term. This date is Friday, June 30, 2021 for the summer 2021 term.

The tuition assessment schedule applies to students who withdraw from the internship program. There would be no change to the current assessment of tuition fees for students who honour the commitment to the internship program. Tuition Assessment Schedule» (.pdf).

Withdrawal from the Internship Program

Depending on the time of withdrawal from the internship program, the following situations may occur:

  • tuition fees may be assessed for any withdrawal from the internship program according to the withdrawal fee policy;
  • withdrawal from the internship program prior to a job offer being accepted will result in a “W” for the internship and a withdrawal fee according to the withdrawal policy;
  • withdrawal from the internship program if the student is not successful in securing an internship will result in a “W” for the internship and a withdrawal fee according to the withdrawal policy;
  • once a job offer is accepted, withdrawal without permission will result in an “F” for the internship and full tuition fees will apply according to the withdrawal policy; and
  • if a student fails to complete the internship requirements, an “F” will result for the internship and full tuition fees for the internship according to the withdrawal policy.

    For more detailed information, refer to Terms and Conditions and the Student Guide.

Career Connects

Career Connects is an online information system where you can review internship job postings, submit application packages for jobs you want to apply for, sign-up for interviews, receive and accept internship job offers, see up-to-date information about the status of jobs you’ve applied for and accept the Internship Terms & Conditions document.

Posting Process

  • Read each posting carefully.
  • Be open to opportunities. In order to maximize job postings you must be open to applying for positions within various locations and within various types of organizations.
  • Ensure that your Terms & Conditions for the Arts and Science Internship Program has been accepted via Career Connects. You will not be able to apply for positions until it is accepted.
  • Cover letter and resume packages must be submitted via Career Connects unless otherwise stated on the job posting.
  • Employers may also ask for:
  1. Writing / Work samples;
  2. Transcripts (generally unofficial copies are acceptable);
  3. Application forms; and/or
  4. Security / reliability check (these occur most often with positions within the federal government).
  • You generally have 4-5 business days to apply for positions.
  • Application deadline is 12Noon.
  • Jobs will be posted online. An email will be sent out to you before the first job posting date in January with information about accessing the job postings via Career Connects.
  • Make sure to check Career Connects daily because jobs will be posted on an on-going basis.
  • Full employer contact information for your cover letters will be included with the job posting on Career Connects.

Interview Process

  • Check your e-mail account on a daily basis once interviews start. If you are selected for an interview, you will receive an email through Career Connects prompting you to log onto the system and select and interview time slot.
  • If you are selected for an interview, you will need to sign up for an interview time slot on Career Connects. Interview sign up is first come, first served in terms of available time slots. It is really important to make sure that you note all relevant details related to your interview such as: date, time, location, interviewer, etc.
  • Failure to sign up for an interview by 9AM the business day prior to the scheduled interview, will count as a missed deadline, and your name will be removed from the interview list.
  • Interviews can only be changed if there is a conflict with mid-term or final exams. Other schedule conflicts must be handled by students. The Co-op Office can provide you with the contact information of other students being interviewed so you can try to re-arrange your interview time.
  • Interviews will begin on: Wednesday, February 10, 2021 – onward until all students are secured
  • Study break is Monday, February 15 to Friday, February 19, 2021. Please note: there may be interviews the Friday before and the Monday after the break.
  • Due to COVID-19 students will complete interviews for the summer 2021 term online via platforms such as Skype or Zoom, or via telephone (details provided on Career Connects).

Direct Offers

    • Direct offers apply to all internship students starting at 3pm on Friday, February 12, 2021. An employer can submit their completed job offer via Career Connects as fast as minutes after the interviews are over or up to a few days later because they may want to review writing tests, complete reference checks, or interview students from other universities.
    • When you receive a job offer, you will be notified via email from Career Connects. You will have 24 business hours to accept or decline the job offer. If you do not accept or decline the offer within the 24 hour time frame, the offer will be released to the next ranked student and will be counted as a missed opportunity.
    • Once you accept a job offer you are committed to that position. You cannot make the request to switch jobs if something that you see as being “better” comes up later.
    • Students can decline a maximum of two opportunities. If you accept a position, the Co-op Office will cancel all outstanding interviews on your behalf.
    • Interviews begin on Wednesday, February 10 with the peak period of interviews between February 10 – 12, 2021. Job offers will begin at 3pm on Friday, February 12. Interviews and job offers will be ongoing starting Monday, February 22, 2021.
    • The interview and job offer process will continue for arts & science interns until Friday, April 23, 2021. Interns who do not secure a work term before Friday, April 23 will be required to withdraw from the internship program.