Office 365 at the Mount

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On August 29th, 2016, Office 365 became available to all faculty, staff and students. Office 365 is a collection of apps and cloud services that you can use to be productive across a variety of devices from just about anywhere. It works in conjunction with desktop versions of Office, and provides you with 1TB of OneDrive storage and 50GB of email storage, along with online versions of Office applications such as Word, Excel, and PowerPoint. It also includes 5 personal licenses of Office that students, staff, and faculty can install for free on their Windows and Mac computers and a variety of mobile devices.

Sign into Office 365 by going to myMount.

Where Is Office 365 Data Stored 

Almost all of the data you store in Office365 is located in Microsoft datacenters located in Canada, but some Office365 apps do store data outside of Canada. The apps that store data outside of Canada are: Flow, Forms, Planner, PowerApps, Sway, and Yammer. 

Due to the Personal Information International Disclosure Protection Act (PIIDPA), personal information collected by the University should not be stored in these apps by University staff, faculty, and researchers, but individual users may choose to store information about themselves there.  

For more information on the residency of Office365 data and the appropriate use of Office365 apps, please see this Office 365 Appropriate Usage Guidelines handout.

Office 365 is Microsoft's internet-based office suite which includes all of the Office applications you have been using over the years. Word, PowerPoint, Excel, Access, and Outlook are available through Office 365. We are also expanding our use of Office 365 to include online versions of the Office apps as well as online storage (OneDrive), communication tools (Skype) and the ability to collaborate on projects in real time.

Step 1: Click the myMount link from the MSVU homepageUse the MyMount link on the MSVU website
Step 2: Sign in using your full MSVU email address and password.login

Step 3:
Depending on your screen size, click on the waffle or the burger icon to access Office 365 features designed to expand your experience.luncher location changes

mailEmail: An email account with 50 GB Cloud storage, including anti-spam and anti-virus.

Using Mail
calendar

Calendar: Create appointments, meetings and invite others to stay organized.

Using Calendar

people

People: Get in contact with other users from the Mount community to share information or discuss events.

Using People and Contacts

tasks

Tasks: Be on top of your work by settings goals and to-do lists to make sure everything gets completed.

Using Tasks

onedrive

OneDrive: Access 1TB of secure cloud storage space, located in Canada and available during your time at the Mount through OneDrive. Share documents, media and files with your co-workers, students and other campus groups. Access files from anywhere: on desktops, laptops or mobile devices.

Using OneDrive

skype for business

Skype for Business: Chat and collaborate via video, audio or instant messaging using Skype for Business.

Using Skype for Business on the Web

Apple, Android and windows mobile devicesAccess your email, calendar and more while on the go. Visit the App Store on your device to download the apps. Set up is easy using your Mount email address and password.

Faculty & Staff can continue to use Outlook on their desktops for email & calendars. If your email has been migrated to Office 365 and you normally have access to shared mailboxes or calendars that you would also like to access through the web, there are some additional steps to perform first.

Step 1: Sign into Office 365 online and open the Mail app.
Step 2:
Click on your profile in the top right corner of the screen. viewingotherstep1
Step 3:
Select Open another mailbox from the menu and enter the name of the mailbox owner.
viewingotherstep3 copy Step 4: Click the Open button and you're done!

For use on your personal devices (PC, Mac, iOS and Android) 5 free copies of office 2016

Please note, you do not need to install anything onto your office computer. Office 365 is an additional service and it works in conjunction with your current version of office. Please do not try to download Office 2016 onto your office computer. The 5 free Office licenses that come with Office 365 are for your personal devices. All software upgrades to Mount computers should be requested through helpdesk@msvu.ca.

Q: What is Office 365?

A: Office 365 is a service offered by Microsoft including all of the Office suite of applications, plus many more online features (which will become available to you as the project progresses). It is available on almost all devices.

Q: What applications and features are included?

A: All stand-alone versions of the Office apps are included: Word, Excel, PowerPoint, and Outlook. On PC Office 365 also features Skype with video conferencing and OneNote. Mobile versions of the Office apps are available for both Apple and Android devices. By September OneDrive for online storage and browser-based Office apps on both PC and Mac will be available  

Q: Will my online files be protected?

A: Yes, anything you save online will be stored on an encrypted server and can only be accessed by signing in with your Mount network credentials. Your data will be housed in Microsoft's Canadian datacenters in Ontario and Quebec. 

Q: Will Office 365 work on my Mac? What about my tablet?

A: The core components (Word, Excel, PowerPoint and Outlook) of Office 365 will work on almost any device, including phones and tablets. Microsoft continuously updates every version of Office 365 for all devices to ensure maximum compatibility.

Q: How many of my devices can I install Office 365 on?

A: Office 365 allows any user to install Office apps on up to 5 devices (includes PC, Mac, tablet and mobile), You can also access the Office 365 online apps from any browser on any computer with an internet connection.

Q: Can I use Office 365 just like Office 2010/2013?

A: Yes. Office 365 functions almost identically to previous versions of Office. It requires you to authenticate once using your Mount network information; after that it will function just as any other version of Office whether you are on or offline.

Q; Will all of my previous files work?

A: Yes, Office 365 is 100% compatible with older versions of Office.

Q: Will I lose access to Office 365 if I have no internet access or a server goes down?

A: No, as long as you have downloaded and activated your apps previously, you can use Office without an internet connection.

Q: What happens when I graduate or leave the Mount?

A: If you graduate or if your employment is terminated, you will still be able to use Office 365 for a fixed period. Then, Office will go into read-only mode. Any documents you have created will remain unaffected.

Q: If my Email has been migrated will my archived messages still work in Outlook?

A: Yes. You can still open your archives. However, online email storage will be increased  to 50 GB. You may find you no longer need to archive your messages as they will be readily available on the mail server.

Q: What is OneDrive?

A: OneDrive is Microsoft's online storage solution. It functions similarly to DropBox and other online storage apps. OneDrive will become available to you by September 2016. Once you have signed in to Office 365 you are free to use OneDrive at your own discretion. You do not have to use OneDrive.

Q: I want to upload some files to OneDrive, how much space do I have?

A: Each user will get 1000 GB (1 TB) of storage space.

Q: I'm not interested in uploading my files, can I still open and save my files locally?

A: Yes. Your files will not be uploaded or shared unless you specify otherwise.

Q: I've uploaded some files to OneDrive, what happens if the OneDrive server goes offline?

A: Microsoft claims to have a server uptime of about 99.99% per year.