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Executive Members' Job Description:
President:
Provides adequate leadership in the society, chairs all general and executive meetings, plans the agenda and ensures that all executive members have the necessary information for executive meetings.
- Provides and
maintains efficient administration over ISS affairs.
- Provides direction
and ensures that visions of ISS are met.
- Has
responsibilities over the budget and works closely with the treasurer.
- Expected to
attend external meetings and should send notice of regret if not able to do so.
- Expected to assist in other executive members' work load if needed or
asked for.
- Works closely with the International Student Representative to properly
strategize on how to maximize SU services and to ensure that matters are up to
date.
- Along with
the VP, president must write up the agenda for meetings.
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Vice-President: Acts as the principle representative in the absence of the president, provides leadership, helps organize activities and events. - Fulfills the tasks of president in case the president is unavailable or
is not able to do so.
- Expected to assist in other executive members' work load if needed or
asked for.
- Chairs the internal and assists the external communication, ensuring
that messages are properly relayed.
- Works closely with the Organizing Secretary in writing letters and other
necessary documentations needed by the ISS.
- Works closely with the Publicity Officer and Events Coordinator in the
promotion of events and other announcements.
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Organizing Secretary: Recruits new members, maintains the membership list, distributes meeting minutes and handles incoming and outgoing correspondence. - Responsible for maintaining a proper membership list inclusive of the
executive, advisory, and all contributing members and meeting attendees
involved.
- Assists in the recruitment of possible members.
- Records, organizes, and distributes minutes to board members and ISS
office.
- Gives regular notices or reminders of executive and emergency meetings.
- Updates the executive and advisory committees of any internal and
external correspondences.
- Handles secretarial and executive tasks such as writing letters,
proposals, or handling forms for the SU, when required.
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Treasurer: Is co-signature of bank transactions, maintains financial records, prepares financial statements and arranges banking services. - Accountable for the handling of funds, ensuring their
safety and providing approval of funds when required.
- Provides a bank statement of the ISS Bank Account when
requested by an executive member of the ISS.
- Provides funds for ISS activities when requested from
executive members of the ISS.
- Works closely with the Events Coordinator in planning
fundraising activities; providing the float and accounting for the sales and
end money count for each activity.
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Events Coordinator: Coordinates and organizes events and activities, chairs events committees, handles stage setting and management for events, prepares and distributes notices about upcoming events. - Responsible for coordinating, organizing and planning
events and activities for the society.
- Chairs different committees that will be formed for
events.
- Manages all logistical details pertaining to society’s
events.
- Prepares and distributes, as appropriate, all
documentation pertaining to ongoing and forthcoming events.
- Maintains good communication between members
committees.
- Engage the International Student Body through ongoing
campus activities.
- Work s closely with the Treasurer to assure funds are
adequately used.
- Ensures that all necessary documents
(requisition forms) for the event is submitted and approved.
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Publicity Officer: Promotes activities and events, acts as a liaison between the ISS and the clubs and societies on and outside campus, designs and distributes flyers. - Responsible for
getting former and new international students more involved in the society.
- Chairs the
external communication, ensuring that all events are well promoted and ISS
maintains a good and reputable image.
- Responsible for
handling and maintaining social and advertising media tools (facebook, twitter,
podcast, posters, fliers, and other forms of media).
- Works closely
with the International Student Representative to ensure communication
throughout SU and other societies; to be able to collaborate, participate, and
promote events to and of other societies.
- Responsible for coming up with new and creative
ways to promote the ISS to incoming international students and to the rest of
student body as well as Mount faculty and staff.
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International Student Representative:
- Acts as the
liaison between the ISS and students’ union.
- Attends all
meetings, both the ISS and SU.
- Promptly
relays all the necessary information to both sides.
- Assures that
ISS concerns are voiced to SU.
- Assures that
SU opportunities for ISS are maximized.
- Actively
participates in the ISS events and promotes them to the student body.
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Advisory Committee (Regional Representatives): To ensure we have a diverse representation in this society, students
from different regions of the world will sit on the Advisory Committee. Each representative is to: Ensure that all necessary information
is promptly relayed to their respective committee. Ensure that all concerns of their
committee is promptly relayed to the executive members.
Students from the following regions will nominate their representative: - Africa
- Asia (other than China)
- Bermuda
- Caribbean (other than Bermuda)
- China
- Europe
- Middle East
- North America
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